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Regulation of OAR Bucharest

Voted in the Conference of OAR Bucharest - October 28, 2011

Chapter I – General provisions

Art. 1

1. Regional Bucharest Office of Order of Architects in Romania- OAR, hereinafter referred as the Bucharest Office operates and is organised according to Law no. 184/2001- re-published, with later amendments and additions, regarding the organisation and exercising the profession of Architect, in the Regulation of organisation and functioning of OAR and in the current Regulation of the Bucharest Office.

2. The Bucharest office is an organization characterised by professionalism, it is a legal private-law organization, apolitical, of public policy, with heritage and self-budgeted, independent, with the purpose to represent, promote and protect the interests of the architect, in the area of Bucharest.

Art.2

The Bucharest Office is located in Bucharest area.

Art.3

The Bucharest Office has the following responsibilities:

  1. Protects and promotes the quality of the architectural and urbanism product;
  2. Follows the responsible and qualified exercise of the profession in accordance with respecting the Ethical Code of the profession;
  3. Represents the interests of the profession before authorities;
  4. Provides the members, right holders and if requested, the registration of their project at the legal date bureau of the Bucharest Office, as well as providing consultancy in resolving litigations regarding copyright;
  5. Is collaborating with local and central public authorities to promote the quality in the field of architecture and urbanism;
  6. Administrates the Regional Panel with architects residents of Bucharest, according to the provisions of OAR Regulation;
  7. Ensures the registration of the architecture projects found in the documentation for granting the construction and demolition permits (DTAC and DTAD);
  8. Registers and certifies in front of authorities the types of free exercise of the architect profession, the private architecture offices, the associate offices and the architecture societies;
  9. Conducts and organises cultural and professional activities: architecture competition-exhibits, professional training courses, courses on expert subjects, symposiums, debates and presentations on cultural or professional subjects, etc.;
  10. Ensures the ongoing professional training of the members in line with the National Programme approved by OAR National Council;
  11. Organizes local architecture competitions;
  12. Initiates collaboration partnerships with branches of similar professional organisations from Romania or abroad;
  13. Edits periodicals and books;
  14. Organises the economic office, according to the current legislation;
  15. Ensures achievement of the decisions taken by the leading boards of OAR and the Regional Office;
  16. Other responsibilities, under the provisions of the law, at the OAR National Conference and the Regional Conference of the Bucharest Office, found in the Regulation of OAR and the current Regulation.

Art.4

Revenues of the Bucharest Office

1. The Bucharest Office is financed by the following: registration taxes, annual fees of the members, taxes decided in the National Council of OAR, funds resulted from cultural and scientific actions, economical actions and specific editorial rights, as well as donations, sponsorships or other sources complying with the legislation and the Regulation of OAR.

2. In the implementation of the provisions of Law 184/2001- re-published, with further amendments and additions, the Bucharest Office is collecting he membership fees and the taxes referred to in the Regulation of OAR and is compelled to transfer OAR a percentage of the membership fees and taxes collected.

3. The Regional Conference can approve additional taxes from the ones provided by Art. 1, if the Regional Management Board is requesting this.

Chapter 2 - The Members of the Bucharest Office

Art.5

At the Bucharest Office are registered (by request) architects, chief architects (with or without signatory right), intern architects and chief architects, as well as those who were granted the signatory right, according to the legislation, and live in Bucharest.

Art. 6

Rights of the members of the Bucharest Office

The members of the Bucharest Office have all rights given by the Regulation of OAR, provisions completed in the Bucharest Office as following:

  1. The right to participate to all activities and events that fall under the umbrella of the Bucharest Office
  2. The right to vote and be elected in the committees and management boards of the Bucharest Office and of OAR;
  3. The right to be informed over the activity carried out by the Bucharest Office and the right to make proposals in order to rise the effectiveness and improvement of the activity of the office
  4. The right to obtain, by request, public information in the member data base;
  5. The right to propose amendments of all documents to be discussed and voted in the national and regional conferences
  6. The right to use along with his/her name, the title given by being a member of the Bucharest Office
  7. The right to benefit from risk insurances on the basis of the contract signed by the Bucharest Office and an insurance company;
  8. The right to have unlimited access to architecture competitions organised by the Bucharest Office and OAR;
  9. The right to examine the works, publications and the documentation held by Bucharest Office and has the right to benefit from all help offered by the office in order to improve his/her professional knowledge;
  10. The right to benefit from social support, if necessary;
  11. The right to benefit from professional and legal consultancy given by the Bucharest Office;
  12. The right to benefit from any other rights decided in the Regional Conference;

Art. 7

The responsibilities of the Bucharest Office members

The members of the Bucharest Office have the following responsibilities:

  1. To fully comply with Law 184/2001- Law 184/2001- re-published, with further amendments and additions, regarding the organization and the exercise of the profession of architect, to fully comply with the Regulation of OAR and The Regulation of the Bucharest Office, with the Architect Ethical Code, as well as to comply with other revisionary documents of OAR and of the Bucharest Branch, on the basis of the commitment undertook by entering into the organisation.
  2. To regularly pay the membership fee.
  3. To support the Bucharest Office in carrying out its actions.
  4. To permanently improve their professional knowledge.
  5. To respect the standards and decisions of OAR and of the Bucharest Office.
  6. To not carry out political activities in the Bucharest Office or OAR, on the occasion of the event organises by the Bucharest Office and OAR;
  7. To inform the Bucharest Office of any modification appeared in the registration information also found in the Regional Panel of Architects from Bucharest, including informing the areas and types of exercising their profession of Architect.
  8. To represent the Bucharest Office only if mandated (by a written document) by the management board.

Chapter 3 - organization and function of the Bucharest Office

1. Management Boards of the Bucharest Office have representative management function, control and decision function and are the following:

  1. Regional Conference;
  2. Regional Management Board;
  3. Regional Board of Directors;
  4. Chairman of the Bucharest Office

2. Besides the Regional Management Boards, at the Bucharest Office shall be elected and will function two independent committees:

  1. Regional Censor Board
  2. Regional Disciplinary Board

3. Members of the Regional Management Board, of the Regional Board of Directors , the Chairman of the Bucharest Office as well as members of the boards mentioned in paragraph 2, are elected in the Regional Conference, for a period of 4 years, and not more than two consecutive times.

Art. 9

1. The Regional Conference is constituted by all the members of the Bucharest Office, with current membership payment of the fee, according to the Regulation of OAR.

2. The Regional Conference of the Bucharest Office decides through open vote the following:

  1. The delegates to the OAR National Conference, complying with a representation provision of 1/20 of the Bucharest Office members with current membership payment of the fee;
  2. Deputy delegates to the OAR National Conference, complying with a representation provision of 1/10 of the delegates members;

Art. 10

The Regional Conference of the Bucharest Office has the following responsibilities:

  1. Enacts and modifies the Regulation of the Bucharest Office;
  2. Decides the number of members in the Regional management Board, of the Regional Executive Board, of the Regional Disciplinary Board and of the Regional Censor Board
  3. Decides founding and the structure of other special committees that shall work along with the management boards of the Bucharest office;
  4. Elects and revokes the members of the Bucharest office, by secret ballot
  5. Elects and revokes the Chairman of the Bucharest office, by secret ballot;
  6. Elects and revokes the members of the Regional Management boards of the Bucharest office, by secret ballot;
  7. Approves the regulations for functioning of the Bucharest Regional Office that are proposed by the Regional Management Board;
  8. Approves other provisions proposed by the Regional management Board;
  9. Approves the financial year of the Bucharest Office that is carried out between two conferences and gives the Regional Management Board the discharge for the fund of the Bucharest Office;
  10. Analysis and approves the reports of the Regional Management Board, of the Regional Censor Board, of the Regional Disciplinary Board and other Boards founded by its decisions;
  11. Approves, according to the legislation, the request of the Bucharest Office economic structures;
  12. Decides on any other issues on the agenda of the Regional Management Board and votes decisions regarding the issues on the agenda;

Art. 11

1. The regular Regional Conference convenes once every four years and it is convened by the Regional Management Board which shall decide a date, a duration and a place for the conference, as well as the documents that will be on debated and the approves the Regional Conference, according to the programme and the subject decided in the Order (of Architects).

2. The extraordinary Regional Conference convenes in the following situations:

  1. The resignation or the inability for the exercise of duties of the Regional Management Board, of the Chairman or of one of the censors or disciplinary Boards. In this case, new elections will be held, but only for the boards and committees in the situation described;
  2. At the written request of at least a third of the Bucharest office members, at the convening of the Regional Management Board. In this case, it will be voted over the motive of the convening;
  3. The extraordinary Regional Conference is organised in compliance with the same procedure as the one for the regular Regional Conference;

Art.12

Legal provisions for the Regional Conference

1. The Regional Conference is legally constituted, at the first convening, in the presence of the majority of the members with paid membership.

2. If, at the first convening, the requested number of members from art. 1 is not met, then a second convening takes place, in maximum 24 hours. At the second convening, the Regional Conference is legally constituted by the members who are present;

Art. 13

The Regional Conference Calendar

The Regional Management Board of the Bucharest Office is required to notice the duration and agenda of the Regional Conference to all members of the Bucharest office, at least 30 days before the conference;

Art.14

The Regional Conference Documents

1. The documents made available of the participants must contain:

  1. The agenda for the day;
  2. The documents to be approved in the Regional Conference;
  3. The management boards and their number of members are elected;
  4. The committees and their number of members are elected;

2. The documents mentioned in paragraph 1 shall be communicated to all members, at least 15 calendar days before the conference;

Art. 15

Consulting and amendments of the regulation of the Bucharest office and of the documents to be approved in the Regional Conference

1. The consulting procedure gives the chance to all members of the Bucharest office to submit proposals, observations and amendments to the Bucharest office regulation as following:

  1. The project of the Regulation, as proposed by the work group, will be posted on the Bucharest office website by the secretary of the office, at a date decided by the coordinator of the work group and by the vice-chairman of the Bucharest office;
  2. The duration of the consulting procedure of the documents must be linked with the calendar of the Regional Conference
  3. Anybody of the members of the Bucharest office can submit proposals, observations and amendments to the documents on the agenda;
  4. The proposals, observations and amendments to the regulation project must comply with the following provisions:
    • Must be written;
    • Must be motivated;
    • Must be sent in maximum 10 days since their posting on the website, to the work groups that prepared the documents;
    • Must be signed by the holder of the proposal.

2. The proposals, observations and amendments submitted will be debated by the work group that prepared the documents and which will add the proposed documents or will reject (a motive must be given).

3. After the amendments are added or rejected, the documents will be prepared in 3 days for their final form and will be sent to the Regional Board of Directors in order to enter into force;

4. The Regional Board of Directors will send the document to be approved by the Regional Management Board, in 5 days time and the document will be prepared in its final form for the Regional Conference;

5. No other amendments than the ones presented under the provisions above cannot be submitted during the Regional Conference;

Art. 16

Registration of participants

1. Are considered voting participants all members of the Bucharest office who had paid the membership

2. The voting participants’ panels must be displayed in the day of the conference (announced by the convening)

3. Complaints regarding the voting participants’ panels must be written to the Committee of organising the Regional Conference.

4. All participants must register in the decided time frame and at the decided date for the Regional Conference

Art.17

The Committee for verification and vote count must elect a president among its members. The president will coordinate the steps of the voting process, will subject to vote of the committee the procedure issues arisen in the voting process and will communicate voting results.

Art.18

Technical elements

1. The voting urns will be made of a transparent material and, before the start of the vote, the urns must be sealed, during the vote they must be supervised by the members of the Committee for verification and vote count.

2. All ballots, for both the first and the second runoff, must have different colour. The ballots for both the first and the second runoff must have the names of all candidates written in the same typing.

3. Voting is allowed only in the time frame notified by the Regional Conference organisation committee, respecting the agenda of the day.

Art. 19

Electing the management boards, the committees and validation of the documents

1. The Decisions of the Regional Conference are adopted by the majority of the members present.

2. The vote to approve the documents is open, except the vote to choose the management boards and the committees which is a secret vote.

3. The procedure for voting the management boards and committees and the vote to choose the documents to be approved is according to the procedure described in the Regulation for organisation and function of the Order (of Architects)

Art. 20

Reporting of the results of the elections

1. The Committee for verification and vote count will prepare a report signed by all committee members that will be presented to the participants of the Conference;

2. The report presented by the committee must contain the following:

  1. The total number of the Bucharest office members entitled to vote;
  2. The total number of the Bucharest office members entitled to vote and that are present;
  3. The number of candidates for each management board and each committee;
  4. The total number of valid votes for each management board and committee as well as the total number of invalidated votes;
  5. The list with the winning candidates and the number of votes for each of them.

Art. 21

The minutes of the Regional Conference

1. The Regional Conference secretariat will draft the minutes of the conference and must contain the following:

  1. The manner under which the Regional Conference and its quality of being a regular or an extraordinary one was convened ;
  2. The year, month, day, hour and the location for the Regional Conference;
  3. The total number of participants entitled to vote;
  4. The total number of participants entitled to vote and present;
  5. The members of the chair of the Regional Conference;
  6. The day agenda voted by the Regional Conference;
  7. The speakers;
  8. Resolutions adopted;
  9. The members of the elected management boards and committees

2. The minutes must be signed by the chair members of the Regional Conference.

3. The minutes must be registered and submitted at the Bucharest office and consulting it is allowed to the members of the Bucharest office and the management boards of the Order.

Art. 22

Communicating the results

1. The result of the elections must be communicated in 7 days to all members and must pe posted at the Bucharest office for 30 days.

2. The minutes document must be sent to the central Order of Architects in 7 days since drafting.

Art. 23

Election of the Regional Management Board

1. The number of members in the Regional Management Board is 22 first chair members and 2 deputies.

2. Out of the total number of the members of the Regional Management Board, at least 2/3 must be architects with signatory right.

3. The conditions for eligibility are provisioned in the regulation of organising and function of the Order.

Art. 24

The applications

1. The Bucharest office must notify its members about the possibility to advance their candidacy, as well as it must notify about the due date to submit the candidacy file at the Bucharest office.

3. The applications are individual and must be personally submitted at the Bucharest office until the due date decided by the Regional Executive Board

4. The file of each candidate must contain: the request (drafted according to a model approved by the Board of Directors and National Board of OAR), a short CV, a letter with the objectives and actions that the candidate has/will have if elected, certificate issued by the Bucharest office regarding the payment of the membership fee and proof (certificate) that the candidate hasn’t gotten any disciplinary action in the last 8 years.

Art. 25

The conditions of eligibility for the management boards are the following:

1. For the position of member of Regional Management Board of the Bucharest office are eligible architects and chief architects, members of the Bucharest office, with no disciplinary actions in the last 8 years, who had paid the membership fee and who are under the compliance of paragraph 5.

2. For the position of Chairman of the Bucharest office are eligible architects with signatory right, members of the Bucharest office, that is an Architect for at least 10 years, with no disciplinary actions in the last 8 years, who had paid the membership fee and who are under the compliance of paragraph 6;

3. For the position of member of the Censor Board of the Bucharest office are eligible architects and chief architects, members of the Bucharest office, Architects for at least 7 years, with no disciplinary actions in the last 8 years, who had paid the membership fee and who are under the compliance of paragraph 7;

4. For the position of member of the Regional Disciplinary Board are eligible architects and chief architects, members of the Bucharest office, Architects for at least 10 years, with no disciplinary actions in the last 8 years, who had paid the membership fee and who are under the compliance of paragraph 7;

5. The position of member of Regional Management Board of the Bucharest office is incompatible with the position of member in an elected board, both at the level of the Order and of the Bucharest office;

6. The position of Chairman of the Bucharest office is incompatible with the following positions:

7. The position of member in an elected board of the Bucharest office is incompatible with the following positions:

8. The conditions of eligibility for the candidates will be analysed by a committee named Board of directors of the Bucharest office. The analysis must be made until the due date provisioned by the calendar of the Regional Voting conference.

Art. 26

Documents for voting

1. The ballots must be provided to the participants entitled to vote, in the day of the election.

2. The ballots will be personally submitted by each participant.

3. Losing the ballot doesn’t allow obtaining of a new ballot.

Art.27

The vote

1. The ballots must not contain other writings or signs besides the ones provisioned by the voting system. If there are other writings or signs, the ballots shall be annulled.

2. Voting is made by checking the option with an X.

3. The ballots that do not contain any option or contain more options than the numbers of positions available for each management board or committee shall be considered as void.

Art. 28

The voting for the Regional Management Board

1. The voting will have one runoff.

2. The voting is directly and secret by placing the ballots into the voting urn

3. The candidates that are elected are the one with the highest number of votes

4. If the votes for the last candidate are equal, than the Architect with the most experience as an architect shall be elected. If the experience number is also equal, than the oldest architect is elected.

Art. 29

The voting for the Chairman of the Bucharest office

1. The Chairman is elected after one runoff and only if one of the candidates has the majority of valid votes.

2. The second runoff is organised only if none of the candidates has the majority of valid votes in the first runoff.

3. In the second runoff can participate only the first two candidates of the first runoff and the candidate with the highest number of valid votes shall be elected.

Art. 30

The Regional Management Board

1. Between the Regional Conferences, the activity of the Bucharest office is coordinated by the Regional Management Board.

2. The first meeting of the Regional Management Board must be held in no more than 15 days since the date of the Regional Conference and it is considered statutory in the presence of a majority of 2/3 of the elected members.

3. The Regional Management Board, at the proposal of the Chairman, must elect the members of the Board of Directors, by secret vote of the majority of the participants.

4. The Regional Management Board can delegate to the Board of directors some of the provisions it has to comply (found in the current regulation)

Art. 31

The responsibilities of the Regional Management Board

1. The Regional Management Board has the following responsibilities:

  1. Elects, on the proposal of the Chairman, and, if the case, revokes the Board of Directors, the vice-Chairman and the treasurer of the Bucharest office.
  2. Approves the revenue and expenses budget;
  3. Prepares the regional conferences and drafts, via the work groups, the documents to be approved in the conferences;
  4. Decides over the procedure of taking over the Chairman prerogatives, if the said is temporary unavailable or absent;
  5. Resolves the complaints against the decisions of the Regional Board of Directors;
  6. Analyses the method of management of the Bucharest office patrimony;
  7. Initiates project for regulatory and legal amendments that are regarding the field of building design and the way the profession of Architect is exercised. It also established collaborations and partnership with Bucharest City Hall and the city halls of the Bucharest districts in order to improve urban development and building permit authorisations;
  8. To fulfil its responsibilities, the Regional Management Board must organise specialised work groups to work on different domains and issues where specialists from other fields and contributors from outside the Order can participate and be paid for their work.
  9. The Regional Management Board can decide representation compensations, meeting compensations, fees for the specialised personnel working for the objectives and proportionate amount of work. The necessary funds will be provided from the fund of the Bucharest office, with the special mention of use.
  10. Applies the penalties provided by art. 35, par. 2, letters a-b of Law 184/2001- republished and with further amendments and additions.
  11. Propositions for granting the honorary member status in Order of Architects in Romania;
  12. Grants the status of honorary member of the Bucharest office;
  13. Has any other responsibilities given, according to the legislation, at the Regional Conference, and do not fall outside the OAR Regulation voted in the National Conference.

2. In case of four consecutive unexcused absences at the convened meetings, than the respective member of the Regional Management Board falls of the position, after the conclusion of the situation by a document issued by the Board of Directors that will be approved by the Regional Management Board.

3. The position of the member demoted is filled by the candidate following the highest number of votes received at the Regional Conference, under the compliance with the provisions of art. 28, par. 3, in the current regulation.

Art. 32

The Meetings of the Regional Management Board

1. The Regional Management Board convenes once every three months, convened by the Chairman.

2. The Chairman can convene the Regional Management Board whenever necessary, only with a previous approval of the Regional Board of Directors.

3. The Chairman shall also convene the Regional Management Board on the basis of a written request of three of the members of the Regional Board of Directors or on the basis of the written request of the 2/3 of the members of the Regional Management Board.

4. The agenda of the day is decided by the Chairman, after the approval of the Regional Board of Directors, if necessary.

5. The meetings must be convened with a least a week before their decided date. The convening must mention the place, the date, the hour and the agenda of the meeting. The documentation to be discussed and approved must be made available to the members at least three days before the meeting.

6. The meeting is considered statutory only in the presence of the majority of the members of the Regional Management Board, excepting the election meeting of the members of the Board of Directors when the number of members present must be at least 2/3 of them.

7. The voting is open, except for the case when the members of the Regional Board of directors are elected, and the decisions are approved by the majority, including the vote of the Chairman.

8. In the exercise of its duties, the Regional Management Board issues decisions and notices voted by the majority of the members present, including the vote of the Chairman.

9. The meeting of the Regional Management Board are documented in a report that is signed by the Chairman and the Executive Secretary of the Bucharest office.

10. Copies of the report of each meeting, signed by the Chairman and the Executive Secretary, along with other voted documents shall be transmitted for information to the members of the Regional Management Board within a week. The decisions of the Regional Management Board are also transmitted to the Order

Art.33

The Regional Board of Directors

1. Based on the fact the Regional Management Board has over 20 members, the Regional Board of Directors of the Bucharest office is founded and it consists of 4 vice- chairmen and a treasurer.

2. The candidates for the Board of Directors must be proposed by the Chairman of the Bucharest office, chosen from the members of the Regional Management Board, under the provisions of art. 35, par. 2.

3. The Board of Directors is elected by secret vote of the majority of the members of the Regional Management Board, in the first meeting of the Board.

4. If a member of the Board of Directors cannot carry out his/her mandate, for objective reasons or by resignation, the position shall be taken by a member of the Regional Management Board (the member must be proposed by the Chairman and elected by secret vote)

5. At least two thirds of the number of the members of the Board of Directors must be Architects with signatory right.

6. The Board of Directors can be partially revoked or revoked in its entirety if it is unable to fulfil its mandate or the assignments undertaken were not fulfilled of if a member of the board cannot fulfil his/her assignments.

7. The Chairman of the Bucharest office is a member of the Board of Directors.

Art. 34

The responsibilities of the Regional Board of Directors

1. The Board of directors has the following responsibilities:

  1. Coordinates the activity of the Bucharest office;
  2. Coordinates the preparations for the Regional Conference, via the committee to organise the conference;
  3. Approves the organisation chart of the administrative team of the Bucharest office;
  4. Prepares the draft budget and sends it to be approved by the Regional Management Board;
  5. Shall ensure that the members are informed over the specific issues and over the decisions voted;
  6. Keeps the record of the members present to meetings and prepares the Regional Panel of Architects in Bucharest;
  7. Coordinates and takes charge of the Bucharest office database;
  8. Coordinates and records the projects submitted for granting certified date;
  9. Coordinates the issuing of the proofs of the Architecture projects found in the technical documentation for building permit (DTAC) or for demolition (DTAD);
  10. Organises the exam for the position of executive secretary of the Bucharest office, takes care of his/her hiring and informs the Regional Management Board;
  11. Can employ, by exam, the administrative personnel;
  12. Coordinates and supervises the administration of the Bucharest office patrimony and its budget;
  13. Applies penalties according to art. 38, par. 2, letters a) and b) of Law 184/2001- republished, upon the proposal of the Disciplinary Board.
  14. Appoints an authorised accountant who, along with the two Architects elected at the Regional conference, becomes member of the Censor Board.
  15. Prepares the annual report of the Bucharest office and sends it to be analysed by the Regional Management Board;
  16. Analyses the activity reports of the working groups and provides measures.

2. The responsibilities of the members of the Regional Board of Directors are assigned by areas.

3. The Regional Board of Directors can also have other responsibilities given by the Regional Management Board.

Art. 35

Vice-Chairmen

1. The Vice-Chairmen of the Bucharest office are rightful substitutes of the Chairman, in the order decided by the Regional Management Board;

2. The Vice-Chairmen shall assist the Chairman in coordinating, informing and representing the Bucharest office and each chairman has specific responsibilities related to:

  1. Legislation, regulations and fees;
  2. Profession, education and professional training;
  3. Organisation, member relationship;
  4. Promotion and mass-media relationship.

3. Each Vice-Chairman coordinate the work group/s founded in his/her area of activity, according to the provisions of par. 2.

Art .36

The Treasurer

1. The Treasurer, according to his responsibilities decided by the Regional Management Board, must deal with the control and use of the Bucharest office budget.

2. The draft budget, prepared by a special department of the Bucharest office ,under the control of the Treasurer and acquired by the Board of Directors must be approved by the Regional Management Board

3. Each year, on May the 15th the latest, the Treasurer must present to the Regional Management Board a report regarding the draft of the revenue and expenses budget for the previous financial year.

Art. 37

The Meetings of the Regional Board of Directors

1. The Board of Directors shall meet at least once a month or anytime necessary, when convened by the Chairman of the Bucharest office. The agenda of the meetings is decided by the Chairman.

2. The meetings are convened at least 2 days before their date. The convening must include the place, date, and hour of the meeting. Cases of urgency shall be excluded.

3. The Chairman must convene the Board of Directors within 5 days since the written request of three of the members of the board.

4. The meeting is considered statutory only in the presence of the majority of the members of the Board of Directors. The people invited for the meetings can be present during the meeting, but they cannot vote and deliberate.

5. The vote is open and the decisions are voted in the presence of the majority of the members, including the vote of the Chairman.

6. The meeting of the Board of Directors are documented in an official record of the meeting. The records must contain the first and last name of the members present (which must also sign the report), the proposed agenda and the approved agenda, a summary of the speeches and the results of each voting according to the issue to be approved.

7. The report of each meeting of the Board of Directors, signed by the executive secretary and the members present to the respective meeting, is archived in order to be later consulted if necessary.

Art. 38

The Chairman of the Bucharest O.A.R

1. The Chairman is representing the Bucharest office, both in his/her interactions with private, legal or public persons, from Romania or abroad and he/her can sign agreements, partnerships, protocols and contracts in the name of the Bucharest office.

2. The Chairman of the Bucharest office has the following responsibilities:

  1. Shall convene the Regional Board of Directors and the Regional Management Board and presides the meetings of the two boards and of the Regional Conference;
  2. Proposed areas of interest in order to create work groups, other than the ones mentioned by the current regulation;
  3. When carrying out the current tasks, the Chairman issues decisions and memos;
  4. Provides the enforcement of the voted decisions;
  5. Shall authorise the budget expenses of the Bucharest office;
  6. Takes care of the transfer of the quota to the Order
  7. He/she is the legal representative of the Bucharest office and in front of its employees;
  8. Issues the decisions to suspend the members for not paying the annual membership fee and the suspension of the members by request.
  9. Is entitled to receive all the penaltiy decisions on the members of the Buchares office;
  10. Signs the decisions of the Regional Conference, of the Regional Management Board and of the Board of Directors;
  11. Has other responsibilities regarding the activity of the Buchares office

3. In case of temporary unavailability or absence for a period longer than 20 days, his/her prerogative will be transferred to one of the vice-chairmen following the order decided by the Regional Management Board, except for the treasurer.

4. The procedure for transferring the prerogative shall be determined by a decision of the Regional Management Board, along with electing the members of the Regional Board of Directors.

5. The elect Chairman of the Bucharest office serves 4 years in office and not more than two consecutive terms.

Art. 39

The organisation chart of the administration of the Bucharest office

1. The organisation chart of the administration of the Bucharest office is determined by the decision of the Board of Directors.

2. The responsibilities of the employees of the Bucharest office are established by the labour contracts, job descriptions and the internal regulation, approved by the Board of Directors, according to the current legislation.

Art. 40

The responsibilities of the executive secretary

1. The executive secretary coordinates and controls the activity of the administration department, having the responsibilities provided by the job description approved by the Board of Directors.

2. The executive secretary is a sable position and the person employed cannot be changed when electing new management boards of the Bucharest office

Art. 41

Records and data bases

1. The Bucharest office creates and manages the database of its members.

2. The data base of the Bucharest office contains:

  1. The general part, with all information about members. Information that was registered when the member was accepted in Order and was completed along the way.
  2. The public part, with the Regional Panel of Architects in Bucharest and that has the information found in the National Panel of Architects. It also contains the Architecture projects register, project included in the documentation for authorisations and developed by the architects/chief architects with signatory right, members of the Bucharest office.

3. Information found in the public part of the data base can be posted on the website of the Bucharest office.

4. At the end of each year, on December the 10th, the Bucharest office must transmit to the Order (by email) the Regional Panel of Architects in Bucharest according to the structure of members at the respective date, in order for the National Panel of Architects to be prepared. At the request of the Board of Directors of the Order, the Bucharest office must also transmit other information about the registered members, within 10 days since the written request.

5. The Bucharest office must provide third parties, based on a written request, any information regarding the registered information found in the Regional Panel of Architects in Bucharest.

6. Providing personal information of members to third parties is illegal, except for the cases provided by the legislation.

7. The person working in the maintenance of the data bases shall sign a confidentiality agreement, according to the legislation.

Art. 42

The Regional Censor Board

1. The Regional Censor Board contains 3(three) members and 2 deputy members, from which 2 members and 2 deputy members elected among the members of the Bucharest office during the Regional Conference.

2. An accountant is required to be part of the Regional Censor Board, he/she must receive the status of member and be appointed by the Board of Directors of the Bucharest office

3. The elect members of the Regional Censor Board serve 4 years in office and not more than two consecutive terms.

4. The Board reunites:

  1. For the first time within 15 days since its election and, by secret vote, appoints the president of the board;
  2. In regular quarterly based meeting, as well as at the end of the terms of the management boards of the Bucharest office, before the Regional Conference;
  3. In extraordinary meetings, anytime necessary, at the request of the Chairman, of the Regional Management Board, of the Regional Board of Directors or in case of complaints.

5. The meeting are considerate statutory if at least two members of the board are present, one of the members must the accountant.

Art. 43

The responsibilities of the Regional Censor Board

The Regional Censor Board ensures the internal financial control of the Bucharest office and has the following responsibilities:

  1. Verifies the method of collecting the revenues, verifies the expenses, how the patrimony of the Bucharest office is administrated, verifies the correctness of accounting data and certifies the balance of the Bucharest office.
  2. Verifies if the expenses of the Bucharest office are also found in the budget approved by the regional management board with the decisions of the Regional Board of directors and the authorising decisions issued by the Chairman of the Bucharest office;
  3. Prepares the quarterly verification reports and presents it to the Chairman within 5 days and prepares the annual report for discharge of the elected management boards and gives the report to approval from the Regional Management Board.
  4. Prepares a general discharge report for the management boards elected during its term as the censor board and present it for approval at the Regional Conference.

Art. 44

The Regional Disciplinary Board

1. The Regional Disciplinary Board consists of 9 members and 4 deputy members, elected among the members of the Bucharest office at the Regional Conference.

2. The elect members of the Regional Disciplinary Board serve 4 years in office and not more than two consecutive terms.

3. The competencies of the Regional Disciplinary Board are provided by Law 184/2001- republished, with further amendments and additions, and its activity is carried out according to OAR Regulation and the National Disciplinary Board of OAR.

4. In the cases of the formations of the courts where Architects with signatory right are one of the parties in the process, the members of the Disciplinary Board cannot be chief architects.

Art. 45

The relationship of the Bucharest office with the Order of Architects in Bucharest

1. The Chairman of the OAR Bucharest office is part of the group of chairmen constituted in the Order.

2. The Bucharest office, if annulled, cannot issue decisions and memos conflicting with the administrative documents of the Order’s management boards.

3. The Bucharest office must inform the Order the following:

  1. a. The decisions issued by the management boards of the Bucharest office;
  2. b. The way the decisions of the management boards of the Order were applied

Art. 46

Property Relationships

1. The offices of the Order can sign by themselves legal documents for administrative and preservation purposes.

2. The offices of the Order can sign disposal documents only in the name of the Order and on the basis of the decision of the Board of Directors of the Order.

Art. 47

Relationship with members of the Bucharest office

The Chairman of the Bucharest office, the Regional Management Board and the Regional Board of Directors must maintain and develop permanent collaborations with the members of the Bucharest office and with other members of the Order, as well as with other management boards of other offices of the Order.

Chapter 4 - General provisions, transitional and final provisions

Art. 48

1. The urbanism and Architecture competitions organised by the Bucharest office shall be carried out according to the regulation for competitions of the Order.

2. In the jury of the internal public competitions organised for national interest and in Bucharest, a signatory right Architect must be present, elected from the OAR Board of Directors and appointed by the Bucharest office

3. The appointment of the signatory right Architect in the auction committees regulated by Law 184/2001- republished, with further amendments and additions, shall be made by the Oar Board of Directors, with the agreement of the Regional Board of Directors.

Art. 49

The special committees of the Bucharest office will function on the basis of own regulations approved by the Regional Management Board.

Art. 50

1. The current regulation is completed by Law 184/2001- republished, with further amendments and additions and by OAR Regulation for organising and functioning.

2. The amendment and additions project of the Bucharest office Regulation will be enacted after the approval of the regulation in the Bucharest Regional Conference.

3. The amendment and additions proposed in the Regional Conference shall be voted and the ones receiving a majority of votes will be approved and added to the new regulation, by the Bucharest office Board of Directors.

4. The Regulation of the Bucharest office with its further amendments and additions voted in the Regional Conference, on October 28, 2011 will be posted on the website of the Bucharest office.

The Management Board of the O.A.R Bucharest office
October, 2011